Please:
• Obtain a “Fund Raising Packet.” From the School Activities in rm. 116
• Read and sign the “New Fundraising Guideline Sheet” and submit it along with the Fundraising Proposal to the Business Manager for approval from the Region office. (Keep the “final Accounting” report, complete and return it to the Treasurer at the end of the sale.) Allow enough time for the needed AREA APPROVAL
• If the “Final Accounting” report is not turned in within a week of the final sale your nest fundraiser will be DENIED!
General Guidelines:
• All monies must be deposited with the Treasurer. Also, all bills must be paid by the Treasurer. (Do not pay any expenses directly from your proceeds.) School Expenditure forms should be completed to pay any bills or to secure reimbursement for monies paid in advance.
• Checks can be requested (with a school expenditure form) to purchase the item(s) to be sold (ex. Donuts) but the figure must be exact. (ex. Dunkin Donuts has stated that 12 dozen will be at $32.65)
OR
A faculty member can pay for the item from their own pocket using a tax exempt form (be sure to get receipt) and submit a School Expenditure to be reimbursed.
NO TAX IS TO BE PAID ON ANY PURCHASES
• All proceeds are to be deposited with the Treasurer. For a one-day sale, the funds should be deposited within one week of the final sale. For on-going sales, the funds should be deposited within a weekly basis.
• A Fundraising account will be opened. This means that a separate account will be opened for the event and all deposits and expenditures will be made from that account.
Events Selling Tickets:
• All tickets are to be numbered
• Proceeds from ticket sales should be turned in whenever a sizeable amount of money has been collected, but at least once a day.
• Any unsold tickets should be turned in at the end of the ticket sale along with a ticket accounting report that can be obtained from the Treasurer.
